Romania IT Outsourcing Consulting for UK Companies

Request for Proposal

To explore how our consulting services can support your objectives, please submit a request for proposal. Our team will review your requirements and respond with a tailored solution designed to meet your goals.

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Strategy and Feasibility

We make the outsourcing decision evidence led. We assess your current IT delivery, including cost, service levels, constraints, and risk, then determine which activities are suitable for nearshoring versus those that should remain close to leadership, IP ownership, or regulated data.

The outcome is a decision ready business case with realistic scenarios, for example staff augmentation, dedicated teams, managed project delivery, or a hybrid model, with a clear view of trade offs. For many UK organisations, Romania can materially reduce delivery costs, often 30–70% versus UK delivery, depending on scope, roles, and delivery model.

Key outputs:
  • Recommended scope
  • Target delivery model and high level governance design
  • Stakeholder decision pack with assumptions, risks, and recommendations.

Vendor Selection

Once scope is defined, we run a structured selection process so you engage only with credible, well matched providers. We complete a market scan, build a longlist and shortlist, and validate capability through evidence rather than marketing.

This includes technical and delivery due diligence, ways of working, team structure, security posture, and operating maturity, supported by reference checks and, where appropriate, site visits in Romania. The objective is to reduce common failure modes such as selecting a supplier that cannot deliver consistently, or choosing a commercial model that drives hidden cost and operational friction.

Key outputs:
  • Longlist and shortlist with clear selection rationale
  • Evaluation framework and scoring model
  • Ranked recommendation and negotiation agenda.

Commercials and Contracting

Outsourcing success is often determined by contract detail. We help you select the right engagement model, staff augmentation, dedicated team, managed delivery, or hybrid, and translate your operating model into a practical contract structure.

We support the design of the MSA, SOW, and SLA set, covering scope boundaries, responsibilities, acceptance criteria, change control, and exit protections. This reduces ambiguity, limits value leakage, and keeps control with the client.

Key outputs:
  • Contracting approach and negotiation support
  • SLA and KPI definitions aligned to the service
  • Change control and exit plan protections to reduce lock in.

Implementation and Transition

Strong delivery depends on a controlled transition. We plan and manage onboarding, access and tooling, knowledge transfer, and a phased ramp up that protects business continuity.

We establish a practical Vendor Management Office rhythm, including roles, decision forums, reporting, and escalation paths, so delivery is managed consistently through the critical first months.

Key outputs:
  • Transition plan with responsibilities, checkpoints, and readiness criteria
  • Knowledge transfer plan and documentation baseline
  • VMO structure and delivery cadence.

Risk and Compliance

Nearshoring should reduce risk, not introduce new exposure. Across the full lifecycle, we help you identify and manage risks that typically derail outsourcing, including data protection gaps, unclear security responsibilities, IP exposure, vendor dependency, and cross border delivery friction.

We translate compliance and security expectations into practical requirements for vendors and internal stakeholders, supporting auditability and clear accountability.

Key services include:
  • Risk register and mitigation plan maintained through the engagement
  • Compliance and security requirements pack
  • Operating guidance to strengthen UK to Romania collaboration.

Change Management and Implementation Support

Once delivery is live, governance turns outsourcing into a repeatable advantage. We set up operational reviews, service health checks, and decision forums, supported by dashboards and scorecards that provide clear performance visibility.

We then drive continuous improvement through root cause analysis, remediation plans, and optimisation initiatives, so service levels, predictability, and cost efficiency improve over time.

Key outputs:
  • Governance pack with cadence, templates, and escalation paths
  • Dashboard and scorecard definitions tailored to your scope
  • Continuous improvement backlog and performance action plan.